Procure to Pay (PTP)
- Create/ Maintain vendor master data.
- Create shopping cart with appropriate product categories to ensure accuracy and compliance with the company policies and procedures.
- Post non-PO invoices with appropriate product categories to ensure accuracy and compliance with the company policies and procedures.
- Provide guidance to local administrators regarding creating shopping carts and posting non-PO invoices in shopping carts with appropriate product categories.
- Collect all suppliers original invoices/receipts/tax invoices together with completely collected GR/IR (goods receipt/invoice receipt) from other departments matching with PO or non-PO on a timely manner.
- Review PO and Non-PO invoices, accounts payable, and employees' reimbursement to ensure accuracy and compliance with the company policies and procedures.
- Review employees' travel expenses to ensure accuracy and compliance with the company policies and procedures.
- Review weekly payment to ensure payment accuracy and completeness and respond to all vendors enquiries regarding payment with satisfactory outcomes.
- Keep track of all payments, including PO and Non-PO invoices, original invoices/receipts/tax invoices.
- Analyze vendor accounts and transactions, reconciling discrepancies related to payments.
- Prepare intercompany netting report and submit to Company's servicing bank.
- Monitor PO and close PO on monthly basis by discussing with other departments.
- Monitor AP aging report and reconciliation statements on monthly basis to validate the transactions to ensure that there are no long outstanding AP balances.
- Maintain (add/change/delete) fleet cards for employees by contacting relevant vendor.
- Ensure that the Affiliate's PTP processes are compliance with the Company SOPs and internal control.
- Contact vendors regarding PND. 1 calculation for HCP (Health Care Professional).
- Prepare monthly withholding tax and submit withholding tax form (such as PND. 1, 3 and 53) to the Revenue Department.
- Prepare monthly input VAT report and submit PP. 30 form to the Revenue Department.
- Prepare monthly withholding tax certificates (50 Tawi) and deliver to vendors on a timely manner.
- Keep track all of tax statutory filings.
Fixed assets
- Ensure adequate controls exist to protect company assets and to ensure adherence to company policies and procedures.
- Review and provide guidance to Finance Shared Services on accounting for acquisition, transfer, and retirement of assets.
- Plan and ensure annual physical count of fixed assets in accordance to corporate policy.
Qualifications
- Bachelor's degree or higher, majoring in accounting.
- 3 years accounting working experience in an international office environment.
- Proficient in SAP and Microsoft Office.
- Good skills in English (communicating, reading, and writing) (TOEIC more than 650 preferred).
- Knowledge of P2P processes, accounts payable, GR/IR matching, and tax regulations
- Strong interpersonal skills, problem solving, prioritization, proactive handling, and teamwork with ability to meet deadline.
