Secretary

Job Description:

• Administrative Support:

  • Manage and maintain the Director's schedule, including appointments, meetings, and travel arrangements.
  • Prepare and edit correspondence, reports, presentations, and other documents as needed.
  • Handle incoming and outgoing communications on behalf of the Director.

• Meeting Coordination:

  • Schedule, coordinate, and prepare materials for meetings.
  • Take and distribute minutes of meetings.
  • Follow up on action items from meetings.

• Office Management:

  • Ensure the smooth operation of the executive office, including maintaining office supplies and equipment.
  • Organize and maintain confidential files and records.
  • Handle routine office tasks such as filing, data entry, and answering phone calls.

• Communication:

  • Act as a liaison between the Director and internal/external stakeholders.
  • Screen and prioritize phone calls, emails, and other communications.
  • Draft and proofread correspondence and communications.

• Project Assistance:

  • Assist with special projects and initiatives as assigned by the Director.
  • Conduct research and compile information for reports and presentations.

Qualification Requirements:

• Bachelor's degree in Business Administration, Management, or a related field preferred.
• Minimum of 3-5 years of experience in an administrative or executive support role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.
• Strong attention to detail and problem-solving abilities.
• Ability to multitask and prioritize effectively.
• Professional demeanor and appearance.
• Strong interpersonal skills and the ability to work collaboratively.
• High level of integrity and reliability.