Secretary to Managing Director

General Job Description:
The Secretary to the Managing Director provides comprehensive administrative support, including travel arrangements, calendar management, translation, document preparation, meting coordination, acting as a liaison, maintaining organized files, and handling various administrative and ad hoc tasks.

Main responsibilities:

• Provide comprehensive administrative support to the Managing Director which includes but not limited to travel arrangement, visas, accommodation and reimbursement
• Manage and maintain the Managing Director's calendar, including scheduling appointments, meetings, and minutes for meeting
• Perform Chinese-English and English-Chinese translation work both spontaneously and in writing
• Prepare and manage correspondence, reports, and documents in both English and Chinese.
• Organize and coordinate meetings, conferences, and other events
• Act as the primary point of contact between the Managing Director and internal/external stakeholders
• Maintain an organized filing system for both physical and electronic documents
• Handle any other administrative tasks or special projects as assigned by the Managing Director
• Performing all tasks assigned and other ad hoc tasks
  
  Requirement:
• Bachelor's degree in Business Administration, Secretarial Studies, or a related field
• Fluent in both written and spoken Chinese, English, and Thai
• Proven experience as a secretary or administrative assistant, preferably with experience supporting senior executives
• Excellent communication and interpersonal skills
• Proficient in MS Office (Word, Excel, PowerPoint) and other office management tools
• High level of discretion and confidentiality
• Ability to multitask and prioritize tasks efficiently
• 3 years above experience in supporting management level for all administrative and secretarial functions.
• Strong organizational and time-management skills
• Detail-oriented with strong problem-solving abilities